Meetings and the Cash Box

Open the cash box at the meeting, record shares, fund contributions, fines and repayments, then count and close.

Workflow

  1. 1

    Open the meeting

    Schedule the group meeting under Meetings & Votes and choose Open session on the day. Group meetings have a Kikao tab.

  2. 2

    Open the cash box

    On the Kikao tab, under Cash box, enter the Cash counted at opening, who counted it (Counted by) and the Key holders present, and choose Open the box.

  3. 3

    Record the meeting's money

    Use the forms on the tab: Shares (Record shares), Social fund (Record contribution), Fines (Assess fine, or Take fine for an unpaid one), Loan repayment (Record repayment) and Pay out an approved loan (Pay out from the box).

  4. 4

    Check the cash book

    The Cash book is built from what was recorded, never from a running total. It shows the Expected closing count.

  5. 5

    Count and close

    Count the box again, enter the Cash counted at closing, and choose Count and close the box. Any Difference (count − expected) is kept, not corrected, and appears in the meeting report.

  6. 6

    From the staff app

    In the app, More → VICOBA → Meeting cash book records the same meeting.