Governance and finance ยท Lesson 15 of 15

TCDC returns and month end

The month is closed and the TCDC return filed: the cadence is read in Settings, the calendar under Reports shows what's due, Approvals, Contributions and Reconciliation are cleared, the period is checked under Finance, the periodic return pack for last month is downloaded, and the return is marked Submitted on the calendar.

About 20 minutes

Key ideas

1

Your cadence and the calendar

From your user menu, open Settings, then Organization Type and Policy. Your licence category sets the cadence: Category B files monthly, Category A quarterly. In our example the return is due fifteen days after month end. Under SACCOS, Reports opens on the calendar, which lists what's due, with reminders before each date.

2

Close the month in order

First, open Approvals and clear what's waiting. Then check the month's Contributions, and reconcile each till and bank account under Reconciliation. Then open Finance, choose Periods, and Check & close. When every check passes, Close period locks the month.

3

The return pack

Back in Reports, open the Reports tab. Under TCDC returns, open the periodic return pack, choose last month and choose Apply. Download it as PDF or Excel. The largest loans and the loan classification are in the pack too.

4

Record the filing

After filing with TCDC, go back to the calendar and choose Mark submitted on the return. Enter the date, the reference and a note, and attach the acknowledgement; the return pack is attached for you. Choose Mark submitted, and the return shows Submitted.

Practice

Try it in your training organization

  1. 1. From your user menu, open Settings, then Organization Type and Policy, and read your licence category and how many days after month end the return is due.
  2. 2. Under SACCOS, open Reports and find the TCDC return on the calendar with its due date.
  3. 3. Open Approvals and clear what's waiting, check last month's Contributions, then reconcile each till and bank account under Reconciliation.
  4. 4. Open Finance, choose Periods, then Check & close on last month, and read the checks. Choose Close period only when every check passes and your trainer agrees to lock the month.
  5. 5. Back in Reports, open the Reports tab; under TCDC returns open the periodic return pack, choose last month, choose Apply, and download it as PDF or Excel.
  6. 6. In the pack, find the largest loans and the loan classification.
  7. 7. On the calendar, choose Mark submitted on the return, enter the date, a training reference and a note, attach a sample acknowledgement, choose Mark submitted, and check that the return shows Submitted.

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